Incidental Employment for J-1 Scholars

Occasional Lectures or Consultations

Authorization by your J-1 Responsible Officer
To work for any employer other than the school named on your Form DS-2019, you must first obtain approval in writing from your J-1 Responsible Officer, who represents your J-1 sponsor and issued your Forms DS-2019. He or she must evaluate the proposed employment in terms of your program objectives and your individual circumstances, and then decide whether it would be appropriate or not.

If our school is your sponsor, then your J-1 Responsible Officer is the international advisor in International Advising. If your J-1 sponsor is an agency, and if you are uncertain how to reach your J-1 Responsible Officer, International Advising can help you locate the responsible Officer who would assist you.

The proposed employment:

  1. Must be directly related to the objectives of your Exchange Visitor program;
  2. Must be incidental to your primary program activities; and
  3. Must not delay the completion of your Exchange Visitor program.

To obtain authorization for incidental employment, you should present the following to your J-1 Responsible Officer:

A letter of offer from the prospective employer describing the terms and conditions of the proposed employment, including the duration, the number of hours, the field or subject, the amount of compensation, and a description of the activity for which you are being hired.

A letter from your department head or supervisor:

  1. Referring to the letter from the prospective employer;
  2. Confirming that the employment is directly related to your principal activity, is indeed incidental, and will not delay completion of your program;
  3. Explaining how the proposed activity would enhance your Exchange Visitor program; and
  4. Recommending approval of the employment.

If the J-1 Responsible Officer approves, International Student and Scholar Services will authorize the employment in writing.