Departmental Responsibilities for J-1 Scholars

 

  • Determine department eligibility for scholar.
  • Arrange for space for the scholar, ID card and for library access or other campus necessities.
  • Gather all documentation and email complete package to International Student & Scholar Services for DS-2019 at jinfo@unt.edu.
  • Mail DS-2019 (with attached documents) and Department Invitation Letter to scholar.
  • Arrange for pick-up at airport.
  • Assist scholar to find temporary and permanent housing.
  • Provide assistance with other settling in matters.
  • Assist with obtaining a UNT EUID.  All scholars MUST be in UNT’s EIS (Enterprise Information System) database and apply for an EUID via the form VPAA-40a found here: http://vpaa.unt.edu/faculty-resources/forms-and-templates (housed on the Office of the Provost and Vice President for Academic Affairs Faculty Resources site).  The scholar can use the EUID to apply for the UNT ID card.  On this form there is also a section to enroll the Scholar in the UNT Eagle Alert Emergency Notification system.
  • Notify International Student and Scholar Services if the scholar will not be able to enter the U.S. by the begin date on the DS-2019. We MUST adjust the SEVIS system to show the new entry date.
  • Notify International Student and Scholar Services of the arrival of scholar by scheduling an orientation session via jinfo@unt.edu.
  • If scholar will be employed by UNT, take scholar to Social Security office to apply for Social Security number.
  • Complete required employment and insurance forms for Payroll and HR.
  • Apply for extension of DS-2019 if scholar is authorized and needs to extend stay.  Extension MUST be issued BEFORE the end date of the current DS-2019.
  • Notify International Student and Scholar Services when scholar leaves.
  • Immediately notify International Student and Scholar Services of any Exchange Visitor (EV) Reportable Incidents.  Example:  EV Death, EV Missing, EV Serious Illness, EV Involved in a Crime, Negative Press Involving Sponsor’s Exchange Program, etc. If you are unsure what constitutes a Reportable Incident, contact the International Student and Scholar Services office at 940-565-2195.